2025 Better Design Award Entry Shipping Instructions

2025 Better Design Award Entry Shipping Instructions

Dear Entrants,

The Preliminary Evaluation of the Better Design Award 2025 has concluded successfully. According to the competition schedule, the Second Evaluation will be held on September 13–14, 2025, and the Final Evaluation will be held on September 23–24, 2025. Under the competition rules, all entrants advancing in the [Product Design] category must ship a physical product/prototype/model for subsequent judging. To ensure your work is reviewed smoothly, please read the following shipping instructions carefully:

1. Notes for Shortlisted Entrants

1.Evaluation Rounds & Schedule
• [Product Design]: Three rounds — Preliminary, Second Evaluation, Final
• [AI & Robotics Special Competition]: Two rounds — Preliminary, Final
• [Design for Industry]: Two rounds — Preliminary, Final

2. Submission Methods

All entrants advancing in the [Product Design] category must ship a physical product/prototype/model for evaluation. Certain works in Digital Creativity and Information Services (including digital audiovisuals, interaction design, industrial software, etc.) without physical form may instead submit a video.

If the same entry is shortlisted for both the Main Competition and the AI & Robotics Special Competition, the physical work only needs to be sent once before the Main Competition Second Evaluation. For entries shortlisted only for the AI & Robotics Special Competition, mailing is not required for now and should be arranged after the Main Competition Second Evaluation concludes.

Method 1: Shipping a Physical Product/Prototype/Model

• Product Design works (Industrial Cornerstone, Better Life): Provide a physical product or model.

• Concept Design works (Future Design): Provide a prototype or model.

* The Second Evaluation venue is indoors. The entrance size limit is width 1.1m, height 1.9m; elevator maximum load is 1350kg. If the work is oversized, overweight, immovable, difficult to transport, or of significant value, a scaled model or prototype may be shipped instead. It is recommended that models/prototypes highlight demonstration functions—the more complete the demonstration, the better jury members can understand the work. If no scaled model/prototype is available, a video should be provided.

Method 2: Uploading a Video

• Certain works in Digital Creativity and Information Services (including digital audiovisuals, interaction design, industrial software, etc.) without physical form must upload a video on the “Submission & Shipping Information” page. Video submission requirements are the same as at the time of application: MP4 format, under 100MB, recommended resolution of 1280×720 (720p), and a maximum duration of 2 minutes.

*Failure to ship the physical product/prototype/model on time as required will be deemed a waiver of participation rights, and the entry will not proceed to subsequent evaluation stages. The shipping requirements for shortlisted entries are specified as follows:

A. Delivery Time & Methods

Method 1: By Courier

Delivery must be completed between September 1–10, 2025. Please ensure the work arrives at the designated location within this period.

Method 2: In Person

Delivery accepted only during September 10–11, 2025 (working days only, 09:00–12:00; 14:00–17:00). Please contact the Organizing Committee staff at least 24 hours in advance to schedule delivery.

B. Delivery Requirements

To ensure the smooth progress of the Better Design Award evaluation, please strictly follow the timeline and requirements. The following cases will be regarded as automatic forfeiture of award eligibility:

1. Works arriving later than the designated delivery time.
2. Works requiring the Organizing Committee to pay shipping or customs clearance fees.
3. Works with severely damaged external packaging.
4. Works not entered into the competition’s online submission system before September 9 with corresponding shipping details.
5. Works without the QR code label affixed on the outer packaging.
6. Works not qualified for Second Evaluation and Final Evaluation.

II. Shipping Procedure

01
Log in to the competition’s official website and click on Work List

02
Print the work QR code

Place 1 copy inside the package

Paste 1 copy on the outer side of the parcel

03
Prepare a list of works (if applicable), print and place it inside the package
Take photos of all works in the box and upload them to the system

04
On the Shipping Information page:
Download and complete the Work Delivery Risk Notice, sign and stamp it, and send it together with the works

05

Successful Submission

1. Preparation Before Shipping

A. Download & Print QR Code

Log into the competition website submission system (www.bdaward.com), click “Entry List,” then take a screenshot to save and print three copies of the “Work ID + Work QR Code” (to be attached respectively on the product surface, on the outer shipping box, and placed inside the package).

B. Print & Upload Work List

If the entry consists of multiple components, prepare a detailed list for verification by the Organizing Committee. Place one printed copy inside the box and upload a photo of the list to the system. (If not applicable, this step may be skipped.)

C. Download & Complete Risk Notice

On the “Submission & Shipping Information” page, download and complete the 2025 Better Design Award Entry Shipping Risk Notice, sign and stamp it, print, and enclose it with the entry.

2. During Shipping

A. Packaging & Backup Photos

Properly protect and pack the work. Ensure the QR code on the packaging is waterproofed. Take photos of all works as backup.

B. Include Required Documents

Ensure the package contains: Signed 2025 Better Design Award Entry Shipping Risk Notice (1 copy); Entry QR code (1 copy); Work list (if applicable).

C. Arrange Delivery Promptly

Either ship by courier or deliver in person to the designated address. Arrange early to ensure timely arrival.

3. Information Entry After Shipping

After shipping, promptly log into the competition submission system, on the “Submission & Shipping Information” page, fill in the evaluation method, shipping details, return details, and upload the entry video and photos. The latest deadline is September 9.

1. Please ensure you select the correct evaluation method (physical product/prototype/model or video) to facilitate on-site setup.
2. Please ensure you select the correct shipping method (courier or in-person) and return method (return by mail, no return, or self-pickup), and provide complete return address, contact person, and contact details.

III. Shipping Time

IV. Delivery Information

•Address: 5F, 3nod Smart Building, Nanshan District, Shenzhen, Guangdong, China

•Postal Code: 518000

•Recipient: BDA Organizing Committee Secretariat

•Phone: +86-19075360471

*All logistics costs must be borne by entrants. The Organizing Committee will not cover shipping or customs-related fees.

V. Return of Entries

1. Award-winning works should, in principle, be donated to the Organizing Committee for collection and exhibitions.

2. Other entries not advancing to the Final Evaluation will be arranged for unified return shipping by the Organizing Committee.

3. If return shipping is required, please provide a valid return address in the competition submission system before September 9.

VI. Contact Us

1. Competition Inquiries

• Phone: +86-755-83205121

• Email: service@bdaward.com (Domestic) / service.en@bdaward.com (International)

• Website: www.bdaward.com

• WeChat Service Account: BetterDesignAward

• Address: Room 545–546, Building B6, Sino-Finnish Design Park, No. 3 Shihua Road, Bonded Area, Futian District, Shenzhen, China

2. Media Channels

• WeChat Official Account:

BetterDesignAward

• Xiaohongshu:

Better Design Award

• Weibo:

越来越好国际设计大赛

• Facebook:

Better Design Award

• Instagram:

better_design_award